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We build careers, not just real estate portfolios.

A Note to you

In alignment with our vision of changing the norm in our industry, your development at Cypress Equities is fostered by our culture of collaboration and thinking bigger than just your role. Our culture is built on a foundation of integrity, entrepreneurism, and initiative. Cypress Equities has incredible opportunities for those individuals looking to grow outside the typical corporate career path. From our interns to experienced hires to tenured team members, each person has a purpose and a place where the CEO knows your name. You are not just a number here at Cypress. We are Cypress.

If any of the open roles look like a good fit, please apply to be considered for a position at Cypress Equities. There is a real person behind the screen and response timelines may vary. Unfortunately, we are unable to personally follow-up with each and every applicant, but we will do our best to create a professional, respectful, and thorough process for candidates with whom we identify as a potential fit. Please be assured, we will contact you if that is the case!

Senior Property Manager

Our client is looking for a Senior Property Manager to join its winning team of professionals. This position will be responsible for shopping mall, power centers and mixed use developments with office and retail components throughout our national portfolio. The Senior Property Manager will be responsible for the day to day oversight of various commercial properties as well as providing a hands-on approach to manage the assets effectively and sustain long term growth.

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Responsibilities

  • Manage and operate properties within established policies and procedures manual;
  • Responsible for the day-to-day management of a commercial portfolio totaling over 2 million square feet that may include shopping malls, power centers, premier mixed-use centers with office, retail and or restaurant tenants;
  • Oversee the Specialty Leasing program for the entire portfolio;
  • Oversee Property Management staff at our satellite offices to ensure accurate reporting of property information
  • Continuously create and foster tenant relationships, and routinely communicate with tenants to discuss and monitor their level of satisfaction;
  • Ensure the highest possible standards of building maintenance and appearance by conducting regular property inspections;
  • Coordinate tenant improvements inclusive of collecting certificates of insurance, certificates of occupancy, building permits, TABC permits and ensuring deadlines are met;
  • Act as liaison between ownership and tenants;
  • Review existing vendor contracts annually, secure competitive bids for all site services and vendors, and provide detailed analysis with recommendation to ownership;
  • Oversee and ensure vendor compliance;
  • Facilitate repairs and maintenance in a timely manner throughout portfolio;
  • Provide monthly financial reporting to ownership, and update ownership on status of property’s projects and tenants;
  • Assist with budget preparation and forecasts, and oversee property budget throughout the year;
  • Monitor and enforce the terms of all lease agreements, billings, CAM reconciliations, collection of rents and other tenant charges in compliance with leases;
  • Manager monthly accounts receivable to minimize portfolio balance;
  • Prepare tenant notices (possession notices, commencement notices, monetary and non-monetary default notices, etc);
  • Create and maintain the property management reports to track critical dates;
  • Manage and add new leases, run monthly reports and post rent in Timberline accounting software;
  • Track tenant gross sales and percentage rent;
  • Facilitate and assist with Lease Renewals, Amendments, Assignments, Subordination Agreements, Estoppels and other related documents;
  • Code and approve invoices/expenses related to property, and submit for payment;
  • Monitor and supervise the day-to-day activities of the property staff in delivering services and support to the tenants and staying compliant with established policies and procedures.

Qualifications

  • Minimum 7+ years’ experience in managing commercial retail and office properties
  • Bachelor’s degree required , preferably in business, accounting or finance field
  • Superb organizational skills.  Must have solid analytical skills.  Must be creative and proactive yet disciplined, discriminating and able to streamline work volume in order to maintain bottom line efforts in midst of multi-tasking and daily re-prioritizing.  Must have ability to innovate, think strategically and conceptually, manage multiple projects simultaneously, and handle difficult situations
  • Ability to accomplish tasks on time with limited oversight, a self-starter
  • Interact and communicate effectively with all levels of the organization, displaying a team-player attitude
  • Expert level written and verbal communication skills, strong decision making ability and attention to detail are crucial
  • Strong computer skills (Word, Excel) required
  • Timberline and Kardin software experience preferred

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

Accounting Coordinator

The Accounting Coordinator will be responsible for processing AP, maintaining AP files, preparing bank deposits, preparing construction draw packages, and various other supporting tasks for the Accounting Department.

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Responsibilities

  • Review & record invoices in AP software,
  • Prepare construction draw packages,
  • Coordinate the check printing process,
  • Maintain organized AP files,
  • Prepare wire transfer requests,
  • Prepare bank deposits,
  • Research payment inquiries,
  • Prepare annual 1099/1096 reporting,
  • Other special projects.

Qualifications

EDUCATION AND EXPERIENCE

  • High School Diploma/GED
  • Two to three years in an accounting department
  • Two to three years’ experience with Microsoft Office including Excel
  • Two to three years’ experience with Timberline or similar preferred
  • Two to three years’ experience with Great Plains or QuickBooks software a plus.

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

Senior Project Manager

The Senior Project Manager is responsible for leading third-party teams and interacting with cross functional internal teams to deliver project(s) that span across one or more business units. This role will manage resources, schedules, financials and adhere to quality control guidelines throughout the full systems development life cycle. Additionally, this role is tasked with management of issues, risks, and project change requests to ensure successful and on-time project delivery. The Senior Project Manager is contribute to process improvement initiatives as it relates to improving project delivery. The Senior Project Manager is responsible to run the project on a day-to-day basis, verify the project produces required deliverables of quality, within the specified constraints of time and cost, and to achieve the potential benefits defined in the business case.

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Responsibilities

  • Manage a portfolio of complex initiatives that span multiple lines of business
  • Provide leadership for third party project teams by building and motivating such third party teams to meet project goals, adhering to their responsibilities and project milestones
  • Manage all aspects of multiple related projects to ensure the overall program is aligned to and directly supports the achievement of strategic objectives
  • Full project life cycle ownership: successful project delivery will include full implementation from initiation to deployment for major and or minor initiatives simultaneously
  • Work with contract administrator to manage financial aspects of contracts to protect the company's interest and simultaneously maintain good relationship with stakeholders
  • Oversee the project budget, tracking team expenses and minimizing exposure and risk in the project, identifying elements of project design and construction likely to give rise to disputes and claims.
  • Ensure that construction activities move according to a predetermined schedule by regularly inspecting construction sites.
  • Manage all project consultants working creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence
  • Coordinate all thir d parties involved in the project(s), including architects, engineers, consultants’ contractors, sub-contractors, in the acquisition of permits and entitlements. Hold regular status meetings with all the third party team members and distribute meeting minutes.
  • Maintain strict adherence to the budgetary guidelines, quality, and safety standards.
  • Investigate potentially serious situations and implement corrective measures.
  • Conduct, as needed, any Planning Commission and City Council approvals and hearings.
  • Proactively develop relationships with the community.

Qualifications

  • Bachelor's degree in architecture, civil engineering or construction management
  • Five to seven years’ with large development entitlement and Retail/Office construction experience
  • Five to seven experience with budgets and delivering a quality project related to the budget
  • Five plus years’ experience working with municipalities and speaking publically at hearings and neighborhood meetings
  • Five plus years’ experience working legal issues and safety standards
  • Five plus years’ experience with a thorough knowledge / skill in using MS Office i.e. Word, Excel, Outlook, etc.
  • Five plus years’ experience (including implementation) of MS Project scheduling from inception to open

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

Assistant Project Manager

The Assistant Project Construction Manager is responsible for assisting the team with projects from inception to completion. This position oversees data coordination in accordance with company policies and guidelines and provides critical support for internal and external teams; Development, Construction, Finance / Accounts Payable, and Legal among others throughout the life cycle of construction transactions and projects as well as ongoing construction management. Additionally, this role is involved with entitlement applications, construction scheduling, AIA and other contract preparations, invoice to contract reconciliations, and assembling due diligence documentation.

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Responsibilities

  • Assist team in bid preparation, procure proposals and agreements on due diligence information including but not limited to purchase orders, master contracts/agreements, environmental assessment, geotechnical report, survey, topography map, utility verification letters, appraisals, permits, title, etc.
  • Maintain and track all project-related documents including correspondences, permits, agreements, sketches, submittals, drawings, spreadsheets, notes, etc. Address project data integrity and documentation is accurate and timely.
  • Track project status and manage issues and risks to include evaluation of progress/quality/ costs and developing action plans to address gaps throughout project life cycle
  • Coordinate and support activities for new developments including but not limited to budgeting, planning and design, project timeline and milestones, service contracting, project implementation oversight and project closure. Additionally, coordinate internal communication set ups, and files, project specific requirements and communicating with all internal and external stakeholders.
  • Assist team and Accounting team with invoices to include payment application cost review and reconciling contracts and consultant costs against budgets, building CTRs, etc.
  • Assist with bi-monthly invoicing approval process and work with internal accounting team on communicating with third-party payees on billing requests and/or revisions.
  • Review subcontractor invoice packages, obtaining missing documents including W9's, COi's, requisitions for payment, waiver, and release of lien documents, second and third tier payment confirmation, managing the joint check process, ensuring subcontractors are being paid on time and in accordance with the subcontract, and ensuring outstanding items are being addressed in a timely manner.
  • Work closely with internal and external project and construction management partners to include the payment of incoming or future purchase orders, monitoring budgets and documentation related to construction financial activity.
  • Produce project management reports that track the scope of work, budget, third parties billing progress, and schedule.
  • Submit requests for pricing proposals (RFPs) to vendors/consultants as needed.
  • Work closely with the project financial team and closeout process including addressing final invoice packages from subcontractors, final lien waivers process, coordinating receipt of warranties with contractor prior to payment of retention.
  • Coordinate with contractors on project specific items including but not limited to requisition due dates, invoice requirements, paperwork management, and to request missing or inaccurate information.
  • Following project closure, liaise with internal Operations/Facilities teams to manage project turnover, including transfer of all O&M documents (warranties, preventative maintenance guides, procedures, etc.)
  • Continuously provide input on best practices for process and technical improvements relating all key activity.
  • Other special projected as assigned.

Qualifications

  • Bachelor's degree; however, three to five years of experience in a similar role in lieu of a degree
  • Two to three years' experience in the construction industry with solid construction process & terminology (required)
  • Three to five years of project management experience required to include: project planning; cost, time, and quality management; contract administration; entitlement processes and tenant improvement
  • One to three years of MS Project scheduling and implementation (preferred)
  • Two to three years' experience with Adobe Acrobat, Word, Excel, Outlook, Access, PowerPoint, etc. (required)

Equal Opportunity Employer Statement

G&A Partners as an Equal Opportunity Employer considers all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Our management team is dedicated to providing a work environment free of discrimination and harassment based on any of these characteristics. We are committed to this policy and achieving a diverse workforce with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.